Personal Information Collection Notice

Your privacy is important.

The local church and church entity collects personal information, including sensitive information about members and attendees (including children) who attend its services and other events. Information is collected during their engagement with the church and any church they may move to in the future. The primary purpose of collecting this information is to provide ongoing pastoral and spiritual care through its religious services and related activities.

1. Some of the information we collect is to satisfy the church’s legal obligations, particularly to enable the church to discharge its duty of care to attendees including the appropriate handling of Child Protection matters. To this end, the church may disclose personal and sensitive information to Adsafe, the church’s child protection service in the process of handling a Child Protection matter.
2. Laws governing or relating to the operation of a church require certain information to be collected and disclosed. These include any relevant Child Protection laws that requires the church to keep screening information, training record and signed codes of conduct on those who work with the church’s children.
3. Health information about children is sensitive information within the terms of the Australian Privacy Principles under the Privacy Act (1988). The church or church entity may ask you to provide medical information about your child to assist the church or church entity to provide emergency care at pathfinder camps, teen and youth events.
4. The church from time to time discloses personal and sensitive information to local conferences, unions, or the South Pacific Division for administrative purposes, including to facilitate the transfer of members to another church.
5. The church may store personal information, in central servers, and in the ‘cloud’ which may mean that it resides on servers which are situated outside Australia.
6. The church’s Privacy Policy sets out how members, attendees and their children may seek access to personal information collected about them. However, there will be occasions when access is denied. Such occasions would include where access would have an unreasonable impact on the privacy of others, where access may result in a breach of the church’s duty of care to a child, or where a child has provided information in confidence.
7. The church’s Privacy Policy also sets out how you may complain about a breach of privacy and how the church will deal with such a complaint.
8. From time to time, the church engages in marketing and fundraising activities to promote special services and charitable service events. Information received from you may be used to make an appeal to you. It may also be disclosed to organisations that assist in the church’s fundraising activities solely for that purpose. We will not disclose your personal information to third parties for their own marketing purposes without your consent.
9. On occasion information such as members, attendees and their children’s achievements, religious highpoints, other church events and similar news is published in church newsletters, magazines, on websites and on social media. Visual images and other recordings of church activities such as, church camps and excursions may be taken for publication in digital and hard formats including, church websites, blogs, information posters, newsletters, and magazines, and more widely within the church organisation. The Church will obtain separate permissions from a child’s parent or guardian prior to publication if we would like to include photographs, moving images or other identifying material in promotional material for the church or otherwise making it available to the public such as on the internet.
10. The church also maintains an archive of matters of historical interest. This would include records of achievements and activities within the church, including photographs, and records of important milestones in the church’s history.
11. The church or church entities may live stream its religious services and later publish this material on a publicly available website.  This may include the visual images of participants including any children.
12. The church may share the information contained in items 10 & 11 (above) with the local conference, union or the South Pacific Division and this information may be published in their newsletters.
13. The church may publish a contact list for its members. To this end, C4 – Central Coast Community Church will seek specific consent from its members and attendees to collect and then publish any personal/contact information.
14. If you provide the church with the personal information of others, such as doctors or emergency contacts, we encourage you to inform them that you are disclosing that information to the church and why, that they can access that information if they wish and that the church does not usually disclose this information to third parties.